Why Travel Agents Should Use Technology to Automate Their Back-office

With regards to execution, back-office operations are an essential part associated with a organization. Travel agents are frequently seen balancing and memorizing the clients and also the revenues within the month. For travel agents and agencies, identifying and removing manual activities really are a challenging task because of the nature of well integrated processes behind finish. Hence, this involves identification of those manual activities in the beginning.

Here are a couple of manual activities that agents encounter as part of the work they do routine that may be substituted with automation at back finish offices:

1) Accounting and Reporting

Since allocating revenues via account is really a comparatively simpler, still it shines from costs. Why costs? Since it is hard to calculate the price of sales for a number of accounts based upon the efforts. Consider discovering the amount of hrs committed to the account each month after which recording it in spreadsheets. What about reporting exact cost and analyzing the profitability of person accounts? By hand tracking payments, commissions and booking revenue is really a complex and time intensive task that’s vulnerable to errors. Hence, utilizing an effective Travel Agency Software for on-time reporting and calculating costs with little manpower/manual work could be a good decision. Here, using technology will lessen the manpower needed as well as the manual errors.

2) Business Intelligence related Travel Account Services

Supplying progressive travel pattern reports, travel policy compliances, etc., can increase the travel agents’ business value but, it surely involves lots of manual work. This boosts the work expense to cause the minor stage of poor competitiveness, therefore resulting in lack of revenue. Hence, automation from the back finish office is essential to lessen lower the work cost and enhancing productivity, reducing time consumption through its integrated applications.

3) Business Rules and Revenue Management

Travel Agencies use an array of customers, agents and suppliers. They vary when it comes to type, location, size, booking etc and wish separate business rules, for example markups and margins according to predefined criteria for effective revenue management. Traditional processes demand the manual use of these business rules for every transaction as well as on multiple entities.

Let us if you have different markups for flights and hotels and you then have a payment method for sub-agents in line with the quantity of bookings they create. Any time you or perhaps your sub-agent constitutes a booking, you have to by hand use the relevant markup based on it could be a flight booking, expensive hotels booking or perhaps a vehicle booking. You’ll should also calculate the commissions you have to pay your sub-agent, according to their class. Should you choose b2c you might even need to apply yet another markup in line with the customer class.

Should you choose 5-10 bookings per month, it might not be this type of serious problem however if you simply do hundred odd bookings per month or even more, doing all this by hand for every booking may become very time-consuming and vulnerable to errors. A Travel Agency System can automate this method and help you save considerable time and manpower cost. You just need to configure the policies once and also the system will instantly apply them on every booking.

4) Supplier and Agent Commissions

Calculation of commissions of sub-agents and vendors or suppliers for example airlines, hotels, vehicle rental agencies, etc. could possibly get too confusing from the total revenue generated. A classy travel ERP might help in calculating outstanding commissions, release payments and inform accounts of remaining or due amounts.

5) Last Second Itinerary Changes

Corporate travel accounts frequently make changes towards the travel plans in the last moment. Hence, customizing it by hand each and every time is really a tiresome job which makes coping with corporate accounts stiffer for travel agents. With an automated integrated system behind finish, travel agents can flexibly make alterations in travel plans without compromising around the time. This helps in managing account relationships better and never missing out on applying last second changes.

How will you Automate the back Office?

A Travel ERP is made to provide integrated applications that actually work for front office in addition to back-office business processes. Most departments or processes within an organization includes payroll, HR and accounting.

Likewise, ERPs possess the capacity to render these roles effectively through their primary computer programs that will help the travel agents in getting standardized processes and therefore lowering the cost to company/agents. Common data structures/models and standardized processes are the most crucial values these ERPs can increase the back-office of agents. For the reason that of insufficient either of those aspects, the manual activities are transported in non-integrated systems.

Through common data structures, the data could be collated and drafted once and could be updated or customized at individual levels as reported by the requirement, therefore adding versatility towards the processes and therefore, reporting of knowledge or data becomes always easy every single day.

Business intelligence is the necessity of the hour for that travel agents to be able to possess a systematic and structured flow of labor processes for example accounting and payroll in which the flow of knowledge must be smooth.

Travel agents need to comprehend how travel management could be simplified through automation of back finish office by replacing manual work activities with computer programs that bring lower the regularity of committing manual mistakes.

Investment on automation software or dedicated ERPs for travel agents is really a once investment that may resolve manpower issues and management problems with the travel agents.